5 Tips for Moving Into an Apartment Seamlessly

Barbara Bellesi Zito
Updated February 24, 2022
A happy woman holding a box and a plant moving in her new apartment
Photo: MixMedia / E+ / Getty Images

Your new neighbors will appreciate it if you follow this advice

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While every move requires careful planning and scheduling, moving into an apartment comes with its own set of challenges to maneuver through. For instance, you’ll need to deal with limited parking, strict building management moving rules, and annoyed neighbors asking how much longer your stuff will be sitting in the hall.

Any moving day involves planning, but a move to a new apartment requires a strategy. Here are some tips that can help you avoid at least some of the stress of apartment move-in day:

1. Coordinate With the Landlord or Building Manager

To start, you should connect with the landlord or building manager to schedule a move-in day as soon as you know the apartment is yours. You can also ask them about the rules and procedures for moving into the apartment building—every building is different, so don’t assume anything. There might be certain days that are off-limits for move-ins, or you might be moving in on the same day as other tenants, so you’ll need to coordinate schedules to avoid elevator or stairway traffic jams.

Whatever the case might be, don’t show up to your new place with a moving truck without warning. Your building manager has seen the coming and going of many tenants, so they’ll help you prepare for a smooth move-in day.

2. Figure Out the Best Access Point to the Building

You can waltz through the front door of your new apartment building on your own, but getting all of your moving boxes and furniture inside is another story. Your building might have a service door or a loading dock for moving in and moving out—and it’s on you to find out before moving day. 

If you’re moving into a building with an elevator, you also need to find out if there’s a separate service elevator or if you should use the passenger elevator. Regardless of whether you’re moving into a walk-up with one staircase or a high-rise with a bank of elevators, you’ll curry favor with your new neighbors by not scheduling your move during the morning rush or evening rush. 

It’s essential to determine the best access points for moving so you can instruct your professional movers on where to go. Plus, parking the moving vehicle takes time, especially in crowded urban areas, and it’s best if it only has to be done once.

Get the Certificate of Insurance from the Movers

Two workers from a moving company unloading furniture from a truck
Photo: kali9 / E+ / Getty Images

Moving companies should have experience with this type of request, so it shouldn’t be a problem—however, the movers won’t be allowed on the premises without it. Your best bet to avoid any delays? Ask the building manager to recommend a mover who has previously serviced tenants in the building. If your budget can handle their quote, it might be easier to book them so that everything will be on the up and up with your move.

4. Apply for Parking Permits

City apartment move-ins are quite a different experience from moving into a suburban complex with plenty of parking. You might have gotten the all-clear from building management to move in, but the city or town itself might take issue with a large moving truck or rental van parked outside the building for hours. 

If you’re planning to hire professional movers, they’ll have likely done this dance before and can give you tips on whether you need to secure parking permits. If you’re moving on your own, the building manager can likely instruct you on how to apply for any necessary parking permits. At the very least, you might need to keep an eye on the parking meter so that you don’t get ticketed on move-in day.

5. Tidy Up Any Messes

Did a box filled with styrofoam peanuts explode in the lobby? Pick them up. Did the movers prop open any entrance doors?  Close them before heading back to your new apartment. 

While it’s understandable that some messiness comes with move-in day, don’t leave it for someone else to clean up. It’s always nice to start things off on the right foot when you’re the new kid on the block—or i0n the hallway.

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