Follow these tips to ensure your important documents stay safe during a move
Keeping documents safe when moving starts with creating electronic copies through scanning or phone photos, so you have backups if originals are lost or damaged.
A portable file box with folders and a secure latch protects your important documents during transport and keeps them organized for quick access when you need them.
Store your file box away from extreme temperatures and moisture, and keep it with you at all times rather than packing it with other household items.
Hiring a local moving company provides peace of mind by handling your belongings securely while you focus on transporting sensitive documents yourself during the move.
You’ve packed up every pot, pan, toy, blanket, and pair of shoes. Everything is secure in labeled boxes, ready for the movers to take to your new home. But what about your collection of important documents? You haven’t given much thought to the assortment of social security cards, birth certificates, passports, and bank statements that will also need to be transported.
First things first: don’t pack them up in a box. You’ll need to be proactive in making sure that they stay safe and secure, whether you’re moving across the country or just across town. Here are some tips on how to move with your important documents.
Moving companies cannot legally sell “moving insurance.” Even though most people refer to it as moving insurance when they purchase it, its technical name is “moving coverage.” Only third-party insurance companies (like the national brands you see on TV) can sell moving insurance.
Creating electronic files of your documents is an important first step, especially if you are preparing for a lengthy move. If your home printer offers a scanner option, you can use that. Otherwise, most office supply stores and even libraries have self-scan options. Another alternative is to simply snap pictures with your phone and save them on your device or upload them to the cloud.
Purchase a portable file box that offers space for different folders, along with an attached lid and secure latch. Next sort your documents into different folders, creating a color-coded system if you wish. Make sure to label each folder carefully, so you can quickly access what you need.
Finally, make sure that the file box is clearly marked to indicate that it should not be moved with the rest of the household items. Important documents should be kept separate and never packed with other household items during a move.
Once your documents are saved electronically, filed appropriately, and the box is sealed up, you’ll need to pay attention to where they are stored. Don’t keep them in any areas with extreme temperatures or where moisture can reach them. Since papers are often thin and sometimes old, avoid places like basements or very hot vehicles.
If you’re moving a few streets over, keeping the file box within reach shouldn’t be too difficult. But for a cross-country move, you’ll need to make sure you have eyes on them at all times. Have the files travel in a vehicle with you, take them inside during any overnight rest stops, and hide the box with a blanket or in the trunk instead of having it out in the open.
Showed up on time and cleaned carpets well, but didn?t move furniture.
Voda Cleaning & Restoration of ColumbusA reliable team for moves across state. My switch to a new place needed careful lifting through tight hallways. The movers checked the doorway first, then carried heavier pieces with slow, controlled movements. Their patience helped prevent damage, and I?d choose them again.
**Would rate a 0 if i could** NEVER USE THIS COMPANY!!!!! They shattered my tv console and dresser, lost a mirror, and never finished the move. The broken furniture cost me over $600 to replace. They left me with 6+ hours of personal labor moving my 1BR apartment, when I was quoted a FULL...
All My Sons Moving & StorageI could not have moved without the help of Jen Stover! I was in my house for nearly 20 years, so the thought of clearing it out while working full time was overwhelming. Jen takes great joy in sorting and organizing while asking the hard questions with patience and compassion. Jen is...
Go and Stow Home OrganizingExcellent experience for me! They helped me a lot with my move. very reasonable price. Good communication with the office manager is excellent.
Goodview Moving and StorageI was concerned about my possessions safety throughout the move but Bridge View Van Lines took all necessary security measures to make sure everything arrived in mint shape I am really appreciative of their effort and commitment They made my long distance move seem simple
Bridgeview Van LinesThis moving company is the best in Columbus, Ohio! They rescued me when my movers didnâ t show up. Do not ever use Plane Movers! They never showed up for my move, claiming that I never signed the contract. They didnâ t call me to follow up, communication was awful. The people that work for...
All My Sons Moving & StorageOzie and Tyquese were great and worked fast. It was a good move
All My Sons Moving & StorageJust moved from PA to Columbus in a studio apartment and needed help with some heavy furnitures because I couldn't do it alone. I called Hyremovers and they did a great and timely job and also left my apartment walls intact. Great service!
I will forever recommend Moving Head Services. The guys that came out for us were incredibly professional, they finished faster than expected, and were very pleasant.
Moving Ahead Services, LLCFrom average costs to expert advice, get all the answers you need to get your job done.
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