4 Ways to Keep Your Important Documents Safe When You Move

Follow these tips to ensure your important documents stay safe during a move

A woman organizing documents
Photo: damircudic / E+ / Getty Images
A woman organizing documents
Photo: damircudic / E+ / Getty Images
Get quotes from up to 3 pros!
Enter a zip below and get matched to top-rated pros near you.
Geo Icon

You’ve packed up every pot, pan, toy, blanket, and pair of shoes. Everything is secure in labeled boxes, ready for the movers to take to your new home. But what about your collection of important documents? You haven’t given much thought to the assortment of social security cards, birth certificates, passports, and bank statements that will also need to be transported.

First things first: don’t pack them up in a box. You’ll need to be proactive in making sure that they stay safe and secure, whether you’re moving across the country or just across town. Here are some tips on how to move with your important documents.

Angi Tip

Moving companies cannot legally sell “moving insurance.” Even though most people refer to it as moving insurance when they purchase it, its technical name is “moving coverage.” Only third-party insurance companies (like the national brands you see on TV) can sell moving insurance.

1. Start By Making Copies

Creating electronic files of your documents is an important first step, especially if you are preparing for a lengthy move. If your home printer offers a scanner option, you can use that. Otherwise, most office supply stores and even libraries have self-scan options. Another alternative is to simply snap pictures with your phone and save them on your device or upload them to the cloud.

2. Pack Carefully

Woman going through her files in home office
Photo: Grace Cary / Moment / Getty Images

Purchase a portable file box that offers space for different folders, along with an attached lid and secure latch. Next sort your documents into different folders, creating a color-coded system if you wish. Make sure to label each folder carefully, so you can quickly access what you need.

Finally, make sure that the file box is clearly marked to indicate that it should not be moved with the rest of the household items. Important documents should be kept separate and never packed with other household items during a move.

3. Choose the Right Storage

Once your documents are saved electronically, filed appropriately, and the box is sealed up, you’ll need to pay attention to where they are stored. Don’t keep them in any areas with extreme temperatures or where moisture can reach them. Since papers are often thin and sometimes old, avoid places like basements or very hot vehicles.

4. Don’t Let Them Out of Your Sight

If you’re moving a few streets over, keeping the file box within reach shouldn’t be too difficult. But for a cross-country move, you’ll need to make sure you have eyes on them at all times. Have the files travel in a vehicle with you, take them inside during any overnight rest stops, and hide the box with a blanket or in the trunk instead of having it out in the open.

Need professional help with your project?
Get quotes from top-rated pros.
The homeowners guide to moving services
From average costs to expert advice, get all the answers you need to get your job done.
Moving men wrapping furniture for move.
Jun 17, 2025
Jun 17, 2025
How much do movers cost? The answer varies based on a lot of factors, but we’ve laid them all out for you here. Plan your budget with our cost guide.
Men moving large piece of furniture.
May 22, 2025
May 22, 2025
It’s easy to determine your shipping furniture cost. Learn how to measure your pieces and choose a shipper that works with your budget.
A wooden shed in a backyard
Jun 6, 2025
Jun 6, 2025
The cost to move a shed depends on size, the distance of your move, and more. Considering if you should hire pros or DIY? This guide can help you decide.
couple sitting on moving truck loading boxes
Jun 18, 2025
Jun 18, 2025
Packing a moving truck doesn’t have to feel overwhelming. If you’re planning to move soon, these seven tips will help you pack your truck like a pro.
Two professionals moving furniture in the new house
Jun 18, 2025
Jun 18, 2025
When your movers are late, it adds to the stress of the move. Here’s what to do if your movers are running behind schedule.
Man carrying rug moving out of house
Feb 25, 2025
Feb 25, 2025
If you’re not sure if you want moving insurance, you’re not alone. Most people don’t. This guide helps you learn the reasons you need or don’t need the coverage.